THE FAIR
TERMS AND CONDITIONS
FOR VENDORS

These Terms and Conditions (“Terms”) apply to any business (“Vendor”) booking space at the Pregnant and Popped Fair (“Event”), hosted by Empowa, trading as Pregnant and Popped (“Organiser”).

By paying this invoice, the Vendor agrees to these Terms in full.

 

1. Booking, Payment and Cancellation

1.1. Bookings are confirmed only upon full payment. All fees are non-refundable.

1.2. If a Vendor cancels for any reason, they remain liable for the full fee. No refunds will be issued under any circumstances.

1.3. If the Event is cancelled by the Organiser due to unforeseen circumstances, public health concerns, or any situation that compromises safety, all fees will be refunded, minus any unrecoverable costs, including but not limited to venue hire, marketing spend, payment processing fees, and third-party contractor costs already incurred.

1.4. Neither party will be liable for any delay or failure to perform its obligations (other than payment obligations) due to events beyond their reasonable control, including but not limited to Acts of God, natural disasters, pandemics (including COVID-19), venue closure, civil unrest, or government restrictions.

 

2. Event Participation and Membership

2.1. The Vendor's participation in the Pregnant and Popped Fair is subject to maintaining an active Pregnant and Popped membership at the time of the event. 

2.2. If the Vendor cancels or does not renew their membership prior to the event date, all event-related payments will be forfeited and participation may be denied at the Organiser’s discretion.

2.3. These Terms govern event participation only and exist in addition to the general Pregnant and Popped Provider Terms and Conditions.

 

3. Event Operations

3.1. Event hours are 10:00 AM – 6:00 PM (subject to change). Setup begins 60 minutes before opening.

3.2. The Organiser reserves the right to adjust event layout, programming, timing, vendor positioning, or allocated space where necessary for operational, commercial, or safety reasons.

3.3. Tickets are distributed by the Organiser via official platforms. Vendors may not issue or sell tickets independently.

3.4. Walk-ins are allowed if venue capacity permits. The Organiser will follow all relevant safety regulations in effect at the time.

3.5. The Organiser may photograph, film, or record the Event for marketing and promotional purposes. Vendors grant the Organiser permission to use images, video, and recordings featuring their booth, branding, or representatives in perpetuity across digital, print, and social media channels without additional compensation.

 

4. Use of Space and Setup Requirements

4.1. Vendor stalls must be self-contained, freestanding, and set up or taken down within 1 hour. Venue staff will not assist. 

4.2. Vendors may not hang, pin, tape, or affix anything to venue walls, ceilings, or pillars.

4.3. All electrical equipment must comply with Singapore safety standards. Vendors are responsible for arranging any additional power requirements in advance. Vendors must ensure all electrical items are safe, properly maintained, and do not overload venue circuits.

4.4. Any damage caused by the Vendor or their team is their responsibility. Charges may apply.

4.5. Vendors must bring their own visual merchandising tools (e.g. display racks, signage stands).

 

5. Deliveries, Storage and Collection

5.1. Deliveries may be made the afternoon before the event, subject to instructions provided via the Pregnant and Popped App.

5.2. The Organiser is not responsible for coordinating courier timing or access beyond the communicated delivery window.

5.3. If items are sent ahead of time, each box, bag, or package must be clearly labeled. Storage is at the Vendor’s own risk.

5.4. Overnight storage is not secured. The venue is not air-conditioned after hours. To the fullest extent permitted by law, the Organiser and Venue accept no liability for theft, loss, or damage.

5.5. All items must be removed by the Vendor at the end of the event. No post-event storage is available.

 

6. Vendor Responsibilities

6.1. Vendors are responsible for complying with all applicable licensing, health, and safety regulations relevant to their products or services.

6.2. Vendors are responsible for their own setup, staffing, merchandising, and customer service throughout the event.

6.3. Vendors must clearly display their payment details and handle all sales and transactions independently.

6.4. Vendor displays must be appropriate, safe, and aligned with the space booked.

6.5. Vendors are responsible for ensuring their area remains clean, safe, and professional at all times.

 

7. Subletting, Sharing and Exclusivity

7.1. Vendors are not permitted to share, assign, sublet, or transfer any part of their space unless previously agreed in writing by the Organiser.   

7.2. No unauthorised third-party advertising or representation is permitted at any booth.

7.3. Exclusivity is not guaranteed unless explicitly stated in writing.

 

8. Promotion

8.1. Grand Prize Draw (optional)

8.1.1. Winners will be notified by the Organiser, and the Vendor will be provided with the winner’s contact details where applicable.

8.1.2. Prizes must be fulfilled directly by the Vendor.

8.1.3. If a winner fails to claim their prize within the communicated timeframe, the Vendor may decline fulfilment.

8.1.4. Vendors grant permission for the Organiser to use their name and logo in draw-related promotions.

8.2. Goodie Bag Inclusions (optional)

8.2.1. Only branded, relevant items will be accepted.

8.2.2. Leftover items may be used for aligned Organiser initiatives.

8.2.3. The Organiser accepts no liability for how items are used post-distribution.

8.3. Promotional Campaigns

8.3.1. Pregnant and Popped will execute promotional content across relevant digital and event channels. The format, tone, and timing of these promotions are at the discretion of the Organiser.

8.3.2. The Organiser does not guarantee specific outcomes (e.g. sales, leads, visibility, or engagement). Performance depends on factors beyond our control, including platform algorithms and consumer behaviour.

8.3.3. Vendors must submit accurate, high-quality promotional content and messaging. All claims must comply with advertising laws. All testimonials, claims, or statistics provided by Vendors must be substantiated and lawful. The Organiser reserves the right to edit or reject submitted materials.

8.3.4. Failure to submit materials on time may result in exclusion from the promotion. No refund or rescheduling will be offered.

8.3.5. Fees for promotional packages are non-refundable, regardless of perceived performance or outcomes.

8.3.6. The Organiser is not liable for indirect, incidental, or consequential damages arising from promotional campaigns. Total liability will not exceed the fee paid for the specific promotion.

 

9. Insurance and Liability

9.1. Vendors participate at their own risk and must hold their own insurance, including public and product liability.

9.2. To the fullest extent permitted by law, the Organiser and Venue accept no liability for injury, loss, damage, or theft during setup, event hours, or teardown.

9.3. Complaints from attendees, volunteers, or staff will be taken seriously. Behaviour or representation that harms the reputation of the Organiser, Venue, or other participants may affect future participation. The Organiser reserves the right to require immediate corrective action or removal from the Event where necessary.

9.4. The Vendor agrees to indemnify and hold harmless the Organiser and Venue from any claims, losses, damages, liabilities, or expenses arising from the Vendor’s participation in the Event, including but not limited to product defects, service delivery, negligence, or regulatory non-compliance, except to the extent caused by the Organiser’s gross negligence or wilful misconduct.

 

10. Data Protection and Privacy

10.1. Vendors may collect personal data only with informed consent and in accordance with Singapore’s PDPA. Vendors are solely responsible for responding to any data subject access or deletion requests relating to data they collect.

10.2. The Organiser accepts no liability for Vendor data practices. Vendors must not resell, share, or misuse personal data collected through the Event in breach of applicable data protection laws.

 

11. Sustainability Commitment

11.1. The Organiser and the Venue promote environmentally conscious practices.

11.2. Vendors are encouraged to avoid single-use plastics, use recyclable materials, and minimise waste where possible.

 

12. General Provisions

12.1. These Terms are governed by the laws of Singapore.

12.2. Disputes will first be addressed through amicable discussion. If unresolved, both parties agree to mediation in Singapore.

12.3. The Organiser reserves the right to amend these Terms. Any updates will be communicated in writing.

12.4. If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

12.5. Participation in any promotional campaign constitutes full agreement to all clauses in Section 8.

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as at 23 February 2026